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What is Time Management?

Allocation of time to the right activity.

Effective time management allows individuals to assign a specific time to activities as per their value.  Time Management plays a very important role not only in organizations but also in our personal lives which includes;

• Plan your day in advance. Prepare a To-Do List. Note down the important activities that need to be done in a single day against the time that should be allocated to each activity. High Priority work should come on top followed by those who do not need much of your importance at the moment. Complete pending tasks one by one. Do not begin a new task unless you have finished your previous task. Tick the ones you have already completed. Ensure you finish the tasks within the stipulated time frame.
• Working without goals and targets in an organization will lead to failure and you would be lost. Set targets for yourself and make sure they are realistic and achievable.
• Set deadlines for yourself and strive hard to complete tasks ahead of the deadlines. Do not wait for your superiors to ask you every time. Learn to take ownership of work. One person who can set the deadlines is you yourself. Ask yourself how much time needs to be assigned to a particular task and for how many days. Use a planner to mark the important dates against the set deadlines.
• Learn to say “NO” at the workplace. Don’t do everything on your own. There are other people as well. One should not accept something which he knows is difficult for him. The roles and responsibilities must be assigned as per the interest and specialization of employees for them to finish tasks within deadlines. A person who does not have knowledge about something needs more time than  the one who knows the work well.
• Prioritize the tasks as per their importance and urgency. Know the difference between important and urgent work. Identify which tasks should be done within a day, which should be done within a month and so on. Tasks which are most important should be done earlier.
• Develop the habit of doing the right thing at the right time. Work done at the wrong time is not of much use. Don’t waste a complete day on something which can be done in an hour or so. Also, keep some time separate for your personal calls or checking updates on Facebook or Twitter. After all human being is not a machine.

For Effective Time Management one needs to be:

• Organized

Avoid keeping stacks of file and heaps of paper at your workstation. Throw what all you don’t need. Put important documents in folders. Keep the files in their respective drawers with labels on top of each file. It saves time which goes on unnecessary searching.

• Don’t abuse time

Do not kill time by loitering or gossiping around. Concentrate on your work and finish assignments on time.  First, complete your work and then do whatever you feel like doing. Don’t wait till the last moment.

• Be Focused

Develop the habit of using planners, organizers,  calendars for better time management. Set reminders on phones or your personal computers.

"Time is really the only capital that any human being has, and the only thing he can't afford to lose." -- Thomas Edison

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